Flexible Payroll Support
Payroll Services for SMEs
At Equifino we understand that for smaller businesses managing Payroll can be very stressful. It requires a significant level of expertise and knowledge, the time to keep on top of changing legislation and the risk of mistakes can be costly both in terms of potential HMRC fines and lost goodwill from your people.
We provide flexible support to take away the stress of your payroll processing. Whether you need occasional support and guidance for an in-house resource, a fresh pair of eyes to help check everything is correctly calculated each month, or you want to fully outsource the work to us, we can be involved as much or as little as you wish.
As an agent of Accounting and Payroll software Xero, as well as being very familiar with other payroll packages we can provide support regardless of which payroll software you use.
If you are spending too much time processing your payroll and want a stress free, easy way to remove the burden speak to us about how we can provide support.
Benefits of working with Equifino for your payroll include:
Payroll Support
We offer flexible payroll services, whether you just need occasional support for your in-house team, or want to completely remove the burden of payroll management from your business.
The stress-free, low risk way to manage your business payroll. Our experienced payroll team will take over the management of all aspects of your payroll including:
- Dealing with new starters and leavers.
- Calculation of pay, Tax, National Insurance (NI) and other deductions
- Handling maternity and paternity payments and Statutory Sick Pay (SSP).
- Production of electronic Payslips via a secure Portal giving access to pay data 24/7 directly to your employees.
- HMRC submissions and reporting
- Full management of Workplace Pensions and Auto Enrolment
- Calculation of taxable benefits and P11Ds
- Student loan recovery
- Dealing with employee and HMRC enquiries
- Creation of standard payroll reports
- Production of year-end P60s and P11Ds.
Interested in moving your Payroll Management to us?
Just get in touch for an initial no obligation conversation with us. We will provide you with options based on your requirements and then support you fully as everything is moved across to us with minimal fuss and without any gaps within your payroll processing.
If you are already managing your payroll in-house, or use an external provider such as a bookkeeper to help with some elements of the processing, you may not want to fully outsource the management of your payroll to us.
Unlike some firms, we are happy to accommodate this, and can provide more flexible support from our team of experienced payroll professionals who are on hand to help as needed.
Below are just some of the ways we have supported clients with various aspects of their payroll in this way:
- Providing support with a specific query from an employee or HMRC.
- Helping to select and migrate to new payroll software.
- Providing holiday or interim cover for an in-house resource.
- Advising on the impact of a payroll legislation change.
- Being a fresh pair of eyes and checking / signing off payroll reports on behalf of the business owner.
If you need support around any of these areas or anything else to do with your payroll management, simply get in touch with us for a no obligation conversation and see how we might be able to help.
There is a wide range of payroll software products on the market and knowing which one will best suit your needs can be difficult. Some systems are stand-alone, designed only to manage payroll, whereas others are included within wider accounting or even HR packages.
What you need will depend on the systems you already have in place, the complexity of your payroll, your internal payroll knowledge and your available budget.
As a starting point HMRC recommends using software that is approved by them and you can obtain a list of products here.
Other things to consider include:
- Pension Integration - you will need to consider how the software links to your Workplace Pension provider.
- Data Protection - how your payroll data is stored and kept secure to ensure you meet your GDPR responsibilities
- Location of the Software - some systems work on a fixed desktop where as others are located in the cloud giving greater flexibility.
- Ease of use / Set Up - how easy is the system to use day to day and how will you transfer your existing data to the new platform.
Many of the software providers offer a free demo and we would recommend using this to make sure that you feel comfortable with your choice before purchase.
Alternatively, we can provide guidance on the selection of suitable payroll software as well as help with the set up and implementation if required.
Finally, don't forget that payroll software in designed to assist with the actual processing of payroll, it cannot replace experience and knowledge of payroll legislation so it is likely that you will still require to have that knowledge in house or access to it.
Frequently Asked Questions
Below are some of the questions we’ve regularly been asked about payroll. If you cant find the answer to your question, check out our resources section or drop us a call we’d be happy to help.
It is difficult to recommend 1 product as there are so many on the market and it will depend on your individual circumstances and budget.
We have included some things to consider above or alternatively get in touch and we will talk you through some potential options.
No, whilst many of our clients prefer to outsource their payroll processing to our team we do not insist on it.
If you manage your payroll in house or use another third party we can work alongside them as part of our wider services to provide support should you require it.
Yes, as part of our payroll processing we can provide support on the management of your existing Workplace Pension and Auto Enrolment processes.
We also work with partners who can provide additional support on wider pension provision should it be required.
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